An all in one, or the multifunctional printer as it is sometimes known as, is a computer device that combines several office functions into one, sophisticated and versatile machine, saving space, money and energy. Some of the main functions that a consumer can expect to find in an all in one printer are: fax, copy, scan, print and email, though many units offer even more functionality through the use of their desktop software applications. Almost all major and many minor printer manufacturers, such as Kodak, Lexmark, HP, and many others, have a device on the market today.
Retailers formerly classified printers by pages-per-minute, a simple metric that measured print speed, but proved insufficient for comprehensive evaluation. People still consider this one of the standards of measure for both stand-alone printers and all-in-one units. Manufacturers avoid simple categorization, as it inadequately defines devices. They now emphasize comprehensive specifications beyond basic classifications for accurate representation. Currently, all in one printers are classified based on features, usability, output quality and other criteria. Device capabilities and features, assessed by these criteria, inform consumer decisions and directly influence the product’s pricing in the market. By showcasing diverse features beyond printing, manufacturers emphasize versatility, differentiating their units and gaining a competitive edge in the market.
Manufacturers offer simpler, “printer-only” versions at significantly lower prices than their multifunction counterparts, providing a budget-friendly option. These printers maintain comparable print quality and speed, sharing core components with multifunction models, but offer fewer additional features. Many times, consumers do not need functionality beyond basic printing. All-in-one printers offer integrated functionality and cost savings, ideal for users seeking efficiency and value in a single device.
Many multifunction all-in-one printers integrate their own software onto the user’s desktop, allowing users to completely control the unit from a PC. The software suite, typically included, enables full functionality, or users can download it online if the original is lost or corrupted. Software loaded onto a server controls business versions of all-in-one printers. Centralized PC control streamlines multi-unit management, simplifying print job distribution and software updates for efficient deployment and maintenance.
In the event that the software becomes corrupt. Some function buttons on the unit itself can control the all in one printer. Reduced functionality keeps the unit usable during software replacement, allowing access to essential features until users acquire a new copy.
For cost, space, and energy savings at home or office, an all-in-one unit is a practical and efficient solution.