Copiers have become an integral part of many businesses. They are usually necessary for producing documents that require many copies, such as work orders or contracts. Copier leasing and purchasing can be tricky, so here is a guide to help you avoid the most costly pitfalls! Whether you’re looking for copiers in Los Angeles or any other city across the country, this article will give you some great advice on how to get started with your research process.
If you plan to get copiers for your office in Mesa, you can buy or lease copiers in Mesa. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Kansas City, you may call us at (902) 428-6500, and our personnel for copier leasing in Mesa will assist you. If you are also looking for copier repair services in Mesa, you may contact our copier repair personnel at the same number.
Purchase vs Lease
Many people assume that leasing a copier is the best choice because it’s cheaper and can be updated frequently. This may be true in some cases, but when you rent one machine for three years, you’ll end up spending way too much money due to monthly payments on top of repair costs and other fees. For large companies with high volumes that need constant updates, leasing might make sense; however, most businesses are better off purchasing a copy machine instead!
If you’re starting or have a small business with less than 50 employees, purchasing will probably end up being your best option. Buying the copier outright means you won’t be locked into monthly payments for years and can also save on equipment costs by getting one that has a lower price point.
Misunderstanding the Contract
When buying or leasing a copier, it’s essential to understand what you’re getting into. Contract negotiation mistakes, like not knowing print volume, can cost your business money. There are copier leasing and purchasing mistakes that companies make when negotiating their contract. Common ones include a lack of understanding about the type of machine, what it does or how to use it. Failing to specify needs in your contract can lead to missing features and higher long-term costs. Know your company’s required functions before negotiating with vendors to ensure you get what you need. Start early, explore all options, then narrow them down by budget and factors like available space.
Contract Negotiation Mistakes:
– Not Knowing How Many Copies Per Month You Print
– Lack of Understanding Total Cost Vs Monthly Lease Payments
– Thinking Buying Means Owning It Forever With No Exit Strategy
Many businesses make these common errors when negotiating their copier contracts – make sure yours doesn’t!
Black and White or Colored?
Sometimes, companies have to weigh if they want to get a black and white printer or a colored one because of costs. Black and white printers are cheaper, but may not meet all printing needs, like color copies or presentations. Understand employee needs to choose the right copier, saving money and avoiding future cost pitfalls.
Buying One or Buying More?
In many cases, companies find themselves trying to decide if they should get one copier or more. Factors that can help with this decision are how much the company prints daily and the size of their office space. The rule of thumb for determining whether you need one or more copiers in your workplace is two copies for every 100 employees.
People are often eager to purchase a piece of new equipment before thinking about what it will take to use it properly, like training staff members who would be using the device all day long, so they know how to utilize its features best. Training also helps prevent mistakes from happening, which may lead to costly repairs!
Buying or leasing a copier shouldn’t be hard. Many options exist. Choose the model that best suits your needs and budget before committing.
